Rates / Availability & Bookings

‘Hunter’s Moon’ - Booking Terms & Conditions

1. Your Booking

After making your provisional holiday reservation with Hunter’s Moon either using our online availability booking system or by telephone on +44 (0)7774 264 955.

We will send you a booking confirmation and invoice by email or post (upon request). You will be requested to pay a booking deposit of 25% of the hire cost if your holiday start date is more than 8 weeks after the date of your provisional booking. If booking within 8 weeks of your holiday start date, full payment will required at the time of booking. In either case, your provisional booking will be held for no longer than 3 days awaiting for receipt of your payment, after which your provisional booking will lapse.

Your booking is not confirmed until either your deposit or full payment has been received by Hunter’s Moon and your booking has been confirmed in writing or email to you by Hunter’s Moon.

On receipt of your booking deposit or full payment, a contract of hire exists between you (hereafter referred to as 'the Guest') and Hunter’s Moon (hereafter referred to as 'the Owners'). At no time must the occupancy of the house exceed 10 Guests (plus two infants maximum under the age of two), unless agreed with the owner.

Security Deposit

The security deposit of £450 will be pre-authorised (7 days before your holiday) and will be held against the card that you have used to pay for your holiday. If you have paid by bank transfer, or wish to use another card, please advise us.

This amount will be automatically authorised 7 days before your stay, to be held on account and released after 7 days of the end of your holiday, less any deductions for any repair, breakages, losses or damage to the property or its contents (fair wear and tear excepted as we do understand that sometimes minor accidents do happen).

The security deposit is a separate line item/additional amount from your booking total and you will be notified on your booking receipt if this has been taken from your card.

2. Minimum Age of Guests & Single Sex Groups

Please note that we welcome families and groups of friends but regret that we are unable to accept bookings where all party members are less than 25 years old or single sex parties (of more than 4 people) without prior consent by the owners. Please contact us to discuss any group booking requirements you may have.

3. Paying the Balance of Hire

Your balance of hire is due for payment, without demand and in full, no later than 8 weeks prior to your arrival.

4. Price Variations

We reserve the right to vary prices without notice. The price of your holiday is however guaranteed once a booking confirmation has been sent out and received by you.

5. What is Included in the Price?

Your holiday hire includes use of the property from 4.00pm on the day of your arrival as specified in your booking confirmation until 10.00am on the specified day of your departure. If you require an early check in or late check out please contact us and we will do what we can to accommodate your request.

Your hire rental of Hunter’s Moon includes all bed linen (except for the optional cot), towels, heating, gas, electricity and water.

6. Changes to your Booking

After your booking has been confirmed, any changes will incur a small administration cost of £30.00 to cover the cost of replacement paperwork. Changes within 8 weeks of the start date of your holiday may incur additional cancellation charges and all requested changes will be subject to availability.

7. Cancellation by You

On confirmation of your booking, a contract of hire will exist between the Guest and the Owners. In the event of cancellation by you 8 weeks or more before your holiday, your 25% booking deposit will be non-refundable and you may be eligible to claim on your holiday cancellation insurance if taken (see item 11 below). Cancellation within 8 weeks of your holiday will forfeit the full hire amount paid (or due) unless the owners can re-let the property in which case only the 25% booking deposit will be forfeit to cover administration and re-letting costs.

8. If We Need to Cancel or Change Your Booking

We don t expect to have to make changes to your booking, however sometimes problems happen and bookings have to be changed or cancelled. We will only change or cancel your booking:

8.1.1. If it is necessary to perform or complete essential remedial or refurbishment works;

or

8.1.2. For unforeseen reasons at the time you made your booking which are beyond our reasonable control. This may include occasions where the accommodation becomes inaccessible due to a Met Office Severe Weather Warning or other severe weather event.

If we do need to change or cancel your booking for the reason set out in Section 8.1.1 we will do our best to offer you a suitable alternative booking. If we are not able to offer you a suitable alternative, or if you don t accept the alternative we offer, the booking will be deemed cancelled and we will refund you the total amount you have paid us for the booking.

If we do need to change or cancel your booking in line with Section 8.1.2 we will only be responsible for foreseeable losses that you suffer as a result of that change or cancellation and we will not be responsible for any unforeseeable losses you suffer as a result of that change or cancellation. A loss is foreseeable if it is an obvious consequence of our change or cancellation of your booking or if it was discussed by both you and us at the time we entered into this contract.

8.2. If we do need to change or cancel your booking in line with Section 8.1.2 because it becomes impossible to deliver the booking due to unforeseen events beyond our reasonable control, we'll do our best to offer you a suitable alternative booking for alternative dates. If you do not accept the alternative we offer, the booking will be deemed cancelled and a refund of any amounts paid will be offered.

8.3. It is a condition of your booking that you obtain appropriate travel insurance for all members of your group. This should ideally cover illness, cancellation and injuries during your stay.

Under no circumstances will the Owners be liable to refund any amount exceeding the amount paid by the Guest.

9. Liability

The Owners accept no liability whatsoever for any Loss, Damage, Injury or Accident to the Guest or any member of the Guest's party or property whilst in occupation of the property or its grounds however caused.

11. Cancellation & Personal Insurance

It is very strongly recommended that you have adequate personal and holiday cancellation insurance to cover you and all members of your party. This should be suitable for UK self-catering holidays arranged independently of a travel agent and should include cancellation protection cover to safeguard you against loss of the cost of your holiday in the event of unexpected cancellation.

Under no circumstances will the Owners be responsible for loss of life, personal injury, medical expenses, accidents, damage to the Guests property, personal effects or motor vehicle(s) and you should ensure that any insurance covers such eventualities.

12. Entertainment Pod / Cinema Room – Special Clause

The integrated TV and surround sound equipment in the cinema room and the smaller TV in the snug / lounge are all manufactured by Bang & Olufsen and are for Guests’ enjoyment and pleasure. This specialist system is an extremely expensive and complex set up and therefore we politely request that the utmost care is taken in both using it and ensuring that no damage occurs.

In the case of damage being caused as a direct result of the actions of a member of your group / party the owner will make a claim against their specialist house insurance which comes with an excess premium of £500 covering this equipment. This cost will then be charged directly to the Guest. By using this room and equipment you accept this potential liability.

13. Pets

Pets are welcome at Hunter’s Moon (a maximum of two dogs, additional dogs may be added to the booking with prior consent of the owners). Please note that owners are responsible for the cost of any damages or excessive cleaning charges.

Can we politely ask that dogs are not permitted upstairs at Hunters Moon nor in the downstairs bedroom or in any of the carpeted areas. In addition we cannot allow dogs in the entertainment pod area to protect the expensive seat coverings, high quality carpets and audio visual equipment that are all in place for our guests enjoyment. There are many areas that the dogs may stay comfortably, including the large hallway, kitchen and spacious dining area. Thank you for your understanding. 

Please keep your dog(s) off the furniture and beds and clean up after them using the dog waste bins provided. Pets should not be left unattended in the house for any prolonged length of time.

14. Holiday Extras & Activities

We are delighted to help arrange and recommend certain activities and services for you to enhance your stay at Hunter’s Moon. We would only recommend trusted local service providers. Examples include in house private chef and dining, fine dining deliveries, hampers, cocktail making to name a few.

You are however welcome to arrange activities privately at the house (within reason) however; we just ask that you inform us in advance of your stay what you plan to do and provide a copy of the service provider's public liability insurance and food hygiene certificate where applicable.

Please note, with some activities there is no guarantee of availability and our partner companies can get booked up months in advance. Upon any specific requests we will check the availability of the relevant activity or service provider to ensure they have availability for your chosen dates. We will be happy to provisionally book for you or pass on the details of the provider for your liaise directly with them.

We accept no responsibility or liability for any accidents or illness that may occur as a result of any holiday extra activity. The liability and any insurance coverage rests between you and the holiday extra service provider.

14. Smoking

For the comfort of all Guests, smoking is not permitted anywhere inside the premises at Hunter’s Moon. You are welcome to smoke outside or within the grounds of the property (please be respectful of the gardens and woodlands) but please ask that you keep litter to a minimum to keep our beautiful surroundings litter free for the enjoyment of all.

14. Website Content & Brochure Differences, Errors or Omissions

Our website and any promotional literature is intended as a guide to the property and facilities only. We reserve the right to make changes to the facilities provided or to the property without prior notice. We regret we cannot accept any liability for errors, mistakes or omissions which may arise from any differences between the property or the facilities provided and our website or literature

16. Terms of Use of Guest WiFi

Use of the complimentary WiFi is for the use and enjoyment of our Guests. We are in a lovely remote areas so we cannot always guarantee a strong WiFi signal or connection.

WiFi is provided for use by Guests. We reserve the right to suspend or cease WiFi service for improper use or for any technical or commercial reason without explanation, liability or cost.

Use of WiFi is entirely at the user’s risk. You should ensure that any equipment used to connect to the internet is protected by suitable anti-virus and firewall software.